Welcome to The Church of St. Andrew and St. Paul (the “Church”). Please read this Privacy Policy carefully before submitting any Personal Information to the Church or to the Church’s website. When you interact with the Church (for example, when you participate in Church activities, when you register for programs, conferences or events, when you wish to obtain goods or services from the Church, or when you complete other forms provided by the Church)and / or access, browse or use the Church website, you are signifying your consent to be bound by this Privacy Policy.
1. INTRODUCTION
We believe that when you visit the Church, your Personal Information deserves protection. The term “Personal Information” in this Privacy Policy refers to any information about an identifiable individual, including but not limited to name, email, date of birth, date of baptism, marriage, death and / or burial records, and limited banking and health information. Relevant privacy legislation excludes from “Personal Information” publicly available information such as names, address and telephone numbers published in public hard copy and online directories. This Privacy Policy has been prepared to help you understand our commitment to the privacy of your Personal Information, and to let you know what we can, and cannot do, with your Personal Information.
The Church of St. Andrew and St. Paul is part of the Presbyterian Church in Canada, a national denomination comprised of approximately 600 Presbyterian Churches. As part of the Presbyterian Church in Canada, we may periodically share records that include Personal Information with two (2) related but separate entities: the Presbytery of Montreal (“Presbytery”) and the Presbyterian Church in Canada (“PCC”). Both are separate entities from the Church.
At all times, it is your decision as to whether you wish to provide the Church with information about yourself.
2. COLLECTION OF PERSONAL INFORMATION
You may visit the Church and the Church’s website without directly providing any Personal Information. However, to interact with the Church and to access particular portions of the Church’s website, you may need to provide Personal Information including, but not limited to,
3415 Redpath St. Montreal, Quebec H3G 2G2 Tel: 514-842-3431 Email: info@standrewstpaul.com
your email, username and password. All information you provide is collected privately by the Church.
3. USE OF PERSONAL INFORMATION BY THE CHURCH
Your Personal Information is used by the Church to:
- Establish and maintain your involvement with the Church, including providing you with newsletters and other communications;
- Provide the products or services you have requested from the Church;
- Answer any of your inquiries;
- Register you for activities, events, or conferences; and
- Meet statutory and regulatory requirements.
Personal Information that is shared with the Presbytery includes records related to your date of birth, baptism, marriage, death and / or burial. To help ensure the Church maintains proper records, the Presbytery periodically reviews (either annually or every other year) the Church Session minutes, baptismal registers, our roll of professing members, and our marriage register. The Presbytery reviews and attests these records but does not retain any of the records or Personal Information after its review.
The PCC receives information from the Church for archival purposes. As such, Personal Information may be archived with the PCC including baptismal registers, marriage registers, lists of members, minutes from meetings of the Session, Trustees, congregation and / or other leadership bodies, annual reports, and / or other records.
In certain instances, such as when you make a donation to the Church or when you provide us with feedback, we may require that you provide specific Personal Information. The Church may use Personal Information and data collected to generate aggregate statistics and reports for internal use. The Church may also use Personal Information and data collected to generate aggregate data or other information reported in returns or other filings made with third parties to comply with statutory or regulatory reporting requirements. These statistics, reports, returns and other filings do not contain information that would identify individuals or individual users of the Church’s website except as required by statute or regulation in which case individual’s written permission is obtained in advance.
The Church may run online promotions in relation to Church activities that require submission of personally identifiable information by participants. The Church may use the information
3415 Redpath St. Montreal, Quebec H3G 2G2 Tel: 514-842-3431 Email: info@standrewstpaul.com
collected in the aggregate so we can determine, for example, how many visitors to our website participated in the promoted Church activity.
Your individual information will also enable us, if necessary, to notify you of any change to our policies.
4. PROTECTION OF PERSONAL INFORMATION BY THE CHURCH
When you visit the Church’s website and provide Personal Information, the information is processed and stored on both internal and cloud-based secure servers. Upon your departure from the Church, or at the conclusion of specific Church activities, your Personal Information will be securely deleted from Church’s database within three (3) months after notifying the Church in writing that you want relevant Personal Information to be removed from the Church’s database.
5. DISCLOSURE OF PERSONAL INFORMATION
Users’ non-aggregated specific Personal Information will not be sold, rented or made available to anyone other than the Church without express permission to do so.
The Church reserves the right to co-operate with law enforcement and other officials in any investigation requiring either personal or account information, including any information provided through Church activities, or online through the Church’s website, or reports about lawful or unlawful user activities in relation to Church activities and the Church’s website. The Church also reserves the right at any time to disclose any personal and account information: (i) to comply with any applicable law or regulation; (ii) if such disclosure is necessary or appropriate to site operation; or (iii) to protect the rights or property of the Church and its users, partners, providers, licensors or merchants.
Any Personal Information disclosed to the Presbytery for review and attestation will not be kept on file, disclosed or made available to anyone else.
Any Personal Information disclosed to PCC for archival purposes will only be accessed / disclosed according to their privacy policy. The PCC has specific restrictions limiting access to records that hold Personal Information less than between 50 and 100 years old. For example, baptismal records less than 100 years old are restricted, marriage and death and / or burial records less than 75 years old are restricted, and personal information files are restricted for the most recent 75 years.
3415 Redpath St. Montreal, Quebec H3G 2G2 Tel: 514-842-3431 Email: info@standrewstpaul.com
More information on Presbytery and PCC privacy policies will be provided upon request.
6. CONSENT
By participating in Church activities and / or accessing the Church’s website, you consent to the collection and use of personal and account information by the Church, in accordance with this Privacy Policy, including the sharing of some Personal Information with the Presbytery and the PCC.
7. QUESTIONS OR COMMENTS
The Church welcomes your feedback regarding the Church’s website and this Privacy Policy. Please contact us by e-mail at privacyofficer@standrewstpaul.com or by phone 514-842-3431.